Who we are
Our website address is: https://stsalvadors.com/current/
Our physical address is:
St Salvador Street
DATA PROTECTION NOTICE
St Salvador’s Church, Dundee
- Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be
by the information alone or in conjunction with any other information in the data controller’s
possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the ‘GDPR’).
- Who are we?
The Vestry members of St Salvador’s Church, Dundee (collectively) and the Clergy members
(severally) are each a data controller (contact details below). This means they each decide how your
personal data is processed and for what purposes.
- How do we process your personal data?
The Vestry members of St Salvador’s Church, Dundee and the Clergy comply with their obligations
under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not
collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse,
unauthorised access and disclosure and by ensuring that appropriate technical and organisational
measures are in place to protect personal data.
The Clergy will use your personal data in order to provide pastoral care to you and to administer
records such as the Communicants’ Roll and the Adherents’ Roll.
The Vestry uses your personal data:
• to administer membership records
• to fundraise and promote the interests of the charity
• to manage our employees and volunteers
• to maintain our own accounts and records (including the processing of gift aid applications)
• to inform you of news, events, activities and services running at St Salvador’s Church and in the
broader Scottish Episcopal Church
• to share your contact details with the diocesan office so it can keep you informed about news in
the diocese and events, activities and services that will be occurring in the diocese and in which
you may be interested
• to share your contact details with the diocesan office if you are appointed to a role within the
congregation or diocese for the purposes of church administration
• to share your contact details with the General Synod Office if you are appointed to a role within
the congregation or diocese for the purposes of church administration
• to enable us to provide a voluntary service for the benefit of the public.
The PVG Coordinator, appointed by the Vestry, may use your personal data:
• to carry out Safeguarding, including processing volunteers for the Food Cupboard
Ministry, as required by the Scottish Episcopal Church
If you volunteer with our Food Cupboard Ministry the Volunteer Coordinator, appointed by the
Vestry, uses your personal data:
• to manage rotas for the Food Cupboard Ministry
• to keep you informed about this ministry, including training opportunities.
- What is the legal basis for processing your personal data?
Explicit consent of the data subject.
This is so that we can keep you informed about news, events, activities and services and other events
throughout the Scottish Episcopal Church via, e-mail, telephone and text; and share any sensitive
personal data with the clergy, the Vestry, Diocesan authorities and General Synod Office, for
example, the fact that you have joined the Communicants’ Roll.
If you are an employee of the Vestry and the processing is necessary for carrying out obligations
under employment, social security or social protection law, or a collective agreement.
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade
union aim, provided:
o the processing relates only to members or former members (or those who have
regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent.
Processing is necessary for our legitimate interests.
This means that we can process your personal data if (i) we have a genuine and legitimate reason;
and (ii) we are not harming any of your rights and interests.
Our legitimate interests include: processing for the purposes of church administration; processing
your gift aid donations; fundraising; pastoral care, and running the Food Cupboard Ministry.
- Sharing your personal data
Your personal data will be treated as strictly confidential and will be shared only as set out in this
section. Your personal data may be shared with members of the Vestry and clergy and staff of the
congregation, the PVG Coordinator, the Volunteer Coordinator for the Food Cupboard Ministry/Drop-in.
In, the diocesan office and, if you are appointed to a role within the congregation or diocese, with
the General Synod Office.
If you serve on any committee or take on any duty, rota or role within the congregation, your
personal data may be shared with other members of the congregation. You will be informed if your
personal data will be shared more widely.
We may also share your information or disclose it to third parties where required to comply with any
court order or other legal obligation or when data is requested by government or law enforcement
authorities, to enforce any agreements, or to protect the rights, property, or safety of us, members of
the congregation, or others.
- How long do we keep your personal data?
We keep data in accordance with the guidance provided by the Scottish Episcopal Church.
Specifically, we retain Communicant and Adherent Roll data while it is still current; historical records
are held in our archive for six years; information provided by those who volunteer with the Food
Cupboard Ministry while it is still current and up to 6 years in the archive; gift-aid declarations and
associated paperwork are held for up to seven years after the tax year to which they relate; and
church registers (baptisms, marriages, funerals) are held permanently.
- Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your
• The right to request a copy of your personal data that the Clergy/Vestry of St Salvador’s
Church, Dundee holds about you.
• The right to request that the Clergy/Vestry of St Salvador’s Church, Dundee correct any
personal data if it is found to be inaccurate or out of date.
• The right to request that your personal data is erased where it is no longer necessary for the
Clergy/Vestry of St Salvador’s Church, Dundee to retain such data.
• The right to withdraw your consent to the processing at any time.
• The right to request that the data controller provide the data subject with his/her personal
data and, where possible, to transmit that data directly to another data controller (known as
the right to data portability), (where applicable) [Only applies where the processing is based
on consent or is necessary for the performance of a contract with the data subject, and in
either case the data controller processes the data by automated means].
• The right, where there is a dispute in relation to the accuracy or processing of your personal
data, to request that a restriction be placed on further processing.
• The right to object to the processing of personal data (where applicable) [This only applies
where processing is based on legitimate interests (or the performance of a task in the public
interest/exercise of official authority); direct marketing; and processing for the purposes of
scientific/historical research and statistics].
• The right to lodge a complaint with the Information Commissioner’s Office.
- Further processing
If we wish to use your personal data for a new purpose not covered by this Data Protection Notice
then we will provide you with a new notice explaining this new use prior to commencing the
processing and setting out of the relevant purposes and processing conditions. Where and whenever
necessary, we will seek your prior consent to the new processing.
- Contact Details
To exercise all relevant rights, queries or complaints please contact the Vestry Secretary at:
You can contact the Information Commissioner’s Office on 0303 123 1113 or via e-mail
https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
St Salvador’s Church, Dundee is a Registered Scottish Charity, No. SC010596
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